Swim school management software

Built for the deck,
not the desk.

One platform for your roster, your staff, and your parents.

Book a demoGet in touch →

YOUR SWIMMERS

Every student, right where you need them

No more hunting through binders, spreadsheets, or clunky software to find a swimmer's information. Every student profile lives in one place — easy to find, easy to update, easy to share with your team.

  • •Each swimmer has their own profile with age, notes, and parent contact info
  • •Bring your existing swimmer list with you — we'll help you get set up
  • •Search your whole school instantly — find any swimmer by name in seconds
  • •Brothers and sisters are automatically connected to the same parent
  • •Important notes about a swimmer show up right where instructors need them

Everything in one place

No more sticky notes, no more separate spreadsheets. Every swimmer's details are organized and ready whenever you need them.

We set it up for you

You don't have to start from scratch. We bring your existing swimmer list into SwimDeck so nothing gets lost in the transition.

REPORT CARDS

From poolside to parent, without the hassle

Your instructors fill out report cards on their phones, right at the pool. You review and send them out. Parents hear about it automatically. The whole process takes care of itself.

  • •Instructors rate each skill on their phone — no paper, no clipboards
  • •Work in progress is saved automatically so nothing gets lost
  • •A writing helper gives instructors ideas for comments so feedback is always thoughtful
  • •You review everything before it goes out — approve one at a time or all at once
  • •If something needs fixing, send it back to the instructor with a quick note
  • •Parents get a beautiful email the moment you approve — no extra steps needed

No more chasing instructors

You can see exactly where every report card stands at any moment — who's working on theirs, who's done, and what's waiting for your review.

Parents love it

They get a well-designed progress card they can pull up on their phone anytime. No app to download, no account to create — just a simple link.

YOUR TEAM

Everything your staff needs, all in one spot

SwimDeck gives your team a home base — a place to check in, submit requests, read up on policies, and stay connected. Less back-and-forth for everyone.

  • •Staff can request time off or report sick time directly in the app — no texts needed
  • •Incident and accident reports are filed right away and stored safely
  • •Schedule change requests go through the app — no more lost messages
  • •Your policies and training materials are always one tap away for the whole team
  • •Send a message to your whole team at once with a broadcast announcement
  • •A shared time-off calendar keeps everyone on the same page

You stay in control

Every request your staff submits comes straight to you to review. Nothing falls through the cracks, and you always know what's going on across your school.

Your staff will actually use it

It's simple enough that instructors pick it up in one session. No training days, no manuals — just a tool that makes their job a little easier.

PARENTS

Keep parents happy without extra work

Parents want to know how their child is doing. SwimDeck takes care of that for you — automatically, every time a report card goes out.

  • •Parents get an email the moment their child's report card is ready
  • •They can see a beautifully designed progress card on any phone or computer
  • •No account needed — they just click the link and see everything
  • •They can look back and see how their child has improved over time
  • •Families with more than one swimmer only need one email address

Parents feel informed

When parents hear from you regularly and clearly, they trust your school more. SwimDeck makes that easy without adding anything to your plate.

Nothing to print, nothing to hand out

Every report card lives online and is always accessible. Parents can pull it up months later without having to call you.

Built for everyone on your team

Something useful for every role

Whether you're running the school, teaching in the water, or a parent checking in on your child — SwimDeck was made with you in mind.

For the

Owner or Manager

  • ✓See everything happening across your school in one dashboard
  • ✓Review and send out report cards whenever you're ready
  • ✓Manage your team — add staff, set their roles, and reset passwords easily
  • ✓Review time-off requests, incident reports, and schedule changes in one place
  • ✓Send announcements to your whole team in seconds
  • ✓Always know who did what and when — nothing is ever a mystery

For the

Instructor

  • ✓See only your swimmers — no clutter from the rest of the school
  • ✓Fill out report cards from your phone, right at the pool
  • ✓Get helpful comment ideas so writing feedback is never a struggle
  • ✓Request time off or report sick time without tracking anyone down
  • ✓Report an incident right away so nothing gets forgotten
  • ✓Find the school's policies and training materials whenever you need them

For the

Parent

  • ✓Get an email as soon as your child's progress card is ready
  • ✓See exactly which skills your child is working on and how they're doing
  • ✓Read the instructor's personal feedback for your child
  • ✓Watch your child's progress grow over time
  • ✓No app to download — just open the link in any browser

What schools are saying

Real swim schools. Real results.

“placeholder

SwimDeck completely changed how we handle report cards. What used to take days of back-and-forth now happens automatically. Parents love getting that email the moment a card is approved.

PO

Patti O'Brien

Owner, Patti's Swim School

“placeholder

As the manager, I was skeptical at first — but SwimDeck is genuinely easy to use. My instructors picked it up in one session and now they fill out report cards from their phones poolside.

CO

Courtney O'Brien

Manager, Patti's Swim School

Get in touch

See SwimDeck in action

Tell us a little about your school and we'll reach out to set up a time to chat.